1. Who this policy is about
AIYouTubeManager is a learning platform that helps you get more out of the YouTube channels you already follow. This policy explains what information the service handles and why. It is operated by AIYouTubeManager.
AIYouTubeManager is an independent service. It is not affiliated with, endorsed by, or sponsored by Google LLC or YouTube.
Questions about this policy go to support@aiyoutubemanager.com.
Summary: your Google and YouTube data
AIYouTubeManager asks for access to Google user data in two steps: when you sign in with Google, and — only if you choose to — when you connect your YouTube account. This is what we access, what we do with it, who it is shared with, how it is protected, and how long it is kept.
Data accessed
- Google account (sign-in): your name, email address and profile picture.
- YouTube (optional, when you connect it): the channels you subscribe to, your playlists, public information about channels and videos (titles, descriptions, subscriber and video counts, upload dates), and the caption tracks of videos on your own channel.
We do not access your Google password, your Gmail, Drive, Calendar, contacts or any other Google product, and we do not receive your YouTube watch history.
Data usage
Your name, email address and picture create and identify your account. Your YouTube data is used only for the features you see in the product: listing and organising your subscriptions, recommending what to watch, summarising videos and building learning roadmaps. The only change we ever make to your YouTube account is removing a subscription, and only when you press the unsubscribe button for that channel. We do not use Google user data for advertising, and we do not use it to develop or train generalised AI or machine-learning models.
Data sharing
We do not sell Google user data and we do not share it with advertisers or data brokers. It is passed only to the service providers that run the product for us — hosting and infrastructure, and the AI provider that produces a summary, roadmap or answer for you — which process it on our behalf, and otherwise only where the law requires it. They are listed in section 6.
Data storage and protection
Data is stored on our cloud-hosted servers and is encrypted in transit. The access and refresh tokens that let us call the YouTube API for you are stored encrypted, with the keys kept separately from the database, and are never sent to your browser. Access to production systems is restricted. More in section 9.
Data retention and deletion
Channel and video information from the YouTube API is refreshed or deleted within 30 days. If you disconnect YouTube or revoke our access, the YouTube data that access covered is deleted within 7 days. Deleting your account permanently removes your account record and everything attached to it. You can revoke access at any time at myaccount.google.com/permissions, and you can ask us to delete your data by emailing support@aiyoutubemanager.com. More in section 7 and section 8.
The scopes we request and our Limited Use commitment are set out in section 6A.
2. Information we collect
Account information
When you sign in with Google we receive your name, email address and profile picture from your Google account. We do not receive or store your Google password.
YouTube authorisation and data
If you connect YouTube, we store the access and refresh tokens that let us call the YouTube Data API on your behalf, and we read the data you have authorised: the list of channels you subscribe to, their titles, descriptions and public statistics such as subscriber counts, video counts and upload dates, plus public metadata about videos.
We do not receive your YouTube watch history — the YouTube API does not make it available to applications.
Activity inside the product
When you watch a video inside AIYouTubeManager we record which video it was, how long you watched and what proportion you completed. We also record what you search for in the product, your focus sessions and your progress through roadmaps. This is what makes personalisation, streaks and progress tracking work.
Learning preferences, goals and recommendation data
Your learning profile, interests, skill levels, goal mode, weekly goals and the roadmaps you create are stored against your account, along with the recommendations generated for you and which of them you opened.
Subscription and payment information
If you buy a paid plan, the payment itself is handled entirely by the payment provider on their own checkout page. We do not receive or store your card number. We store which plan you are on and the confirmation the provider sends us, which is what grants your access.
Device, log and analytics information
Our servers keep standard technical logs — IP address, request time, the page or endpoint requested, browser and device type, and error details — which we use to operate the service, diagnose faults and protect against abuse. If analytics or error-monitoring tools are enabled for a deployment, they are listed in section 6.
Cookies and similar technologies
We use browser storage and a cookie to keep you signed in and to remember interface preferences such as your theme and whether the sidebar is collapsed. These are necessary for the product to function. Where an optional analytics tool is enabled, it may set its own cookies; those are not required for the product to work.
3. How we use information
- To authenticate you and keep your account working.
- To score and categorise your subscriptions so the most educationally valuable channels surface first.
- To build your knowledge feed, recommendations and learning roadmaps.
- To answer your questions in the AI mentor and assistant using your own subscriptions and activity as context.
- To track streaks, goals and learning progress.
- To send a weekly digest email summarising your progress, if you have it enabled.
- To operate, secure, debug and improve the service.
- To handle payments, entitlements and support requests.
We do not sell your personal information, and we do not use it to target advertising.
4. AI processing
Some features send content to AI providers so it can be analysed or summarised. What is sent is limited to the content being processed — for example channel titles and descriptions, video titles and transcript text, and the message you typed together with the relevant context from your own library. AI processing also generates vector embeddings that are used to match videos to what you are learning.
AI output is assistive and can be inaccurate or incomplete. It is not professional, academic, financial, legal or medical advice, and you should verify anything important against the source video.
5. Legal basis and your choices
We handle this information to provide the service you asked for, to meet obligations that come with it such as billing and record keeping, and for our legitimate interest in keeping the service secure and working properly. Where something is optional — connecting YouTube, enabling the weekly digest, buying a plan — it happens only if you choose it.
You can withdraw YouTube access at any time, turn off the weekly digest, edit or clear your learning profile, clear your mentor and assistant conversation history, and delete your account outright.
6. Third-party services
The service depends on a small number of providers:
- Google and YouTube — for sign-in and for reading the YouTube data you authorise. Governed by the Google Privacy Policy.
- AI providers — currently Amazon Web Services (Bedrock), with Anthropic and OpenAI as configurable alternatives, used to generate scores, summaries, roadmaps, chat responses and embeddings.
- Payment providers — Stripe and, where enabled, Razorpay, which process payments on their own systems. Purchases made inside our mobile apps are processed by Google Play or the Apple App Store instead.
- Hosting and infrastructure — cloud hosting, database and caching providers that run the service.
- Email delivery — used to send the weekly digest and to reply to support messages.
- Error monitoring and analytics — where enabled for a deployment, used to detect faults and understand aggregate usage.
These providers handle information on our behalf to deliver the service. We do not sell data to anyone.
6A. Google and YouTube user data
What we access, and why
Signing in with Google gives us your name, email address and profile picture, which we use to create and identify your account. Connecting YouTube is a separate, optional step. When you connect it, we ask Google for permission to use this YouTube scope:
https://www.googleapis.com/auth/youtube— to read the channels you subscribe to, your playlists, and public information about channels and videos, and, only when you press the unsubscribe button for a channel, to remove that one subscription from your YouTube account.
We use this data only to provide the features you see in AIYouTubeManager: showing and organising your subscriptions, recommending what to watch, summarising videos, and building learning roadmaps. We never change anything on your YouTube account unless you ask us to.
Limited Use
AIYouTubeManager's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
In line with that policy:
- We use Google user data only to provide and improve the user-facing features above.
- We do not sell Google user data, and we do not use it for advertising, including personalised, retargeted or interest-based advertising.
- We do not transfer it to others except to provide those features (for example to the hosting and AI providers listed in section 6, which process it on our behalf), to comply with the law, or as part of a merger or sale with notice to you.
- No person reads your Google user data unless you ask us to for support, it is needed to investigate abuse or a security problem, or the law requires it.
- We do not use Google user data to develop, improve or train generalised artificial intelligence or machine-learning models. When we send content to an AI provider, it is sent only to produce the result shown to you.
YouTube API Services
AIYouTubeManager uses YouTube API Services. By connecting YouTube you agree to be bound by the YouTube Terms of Service and the Google Privacy Policy. You can revoke our access to your YouTube data at any time at security.google.com/settings/security/permissions, or from the settings screen in the app. How long we keep YouTube data, and how it is deleted, is set out in section 8 and section 7 below.
7. Data retention
Channel and video information we read from the YouTube API is either refreshed from the API or deleted within 30 days, as the YouTube API Services Developer Policies require. We start refreshing at 25 days so that nothing reaches the limit; anything we cannot refresh — a video that has been taken down, for example — is deleted instead.
If you disconnect YouTube, or revoke our access from your Google account, your authorisation ends and the data that authorisation covered — your subscription list and the recommendations built from it — is deleted within 7 days. Captions we stored to summarise a video are deleted within 30 days and are never renewed.
Everything else attached to your account — your learning profile, activity, roadmaps, summaries, conversations and recommendations — is kept while your account is active, so the product can keep personalising for you. Server logs are kept for a limited period for security and diagnostics. Records connected to a payment may be kept longer where that is needed for financial and tax record keeping.
8. Deleting your data and your account
Account deletion is permanent and cannot be undone. Deleting your account removes your account record and everything attached to it: watch history, search history, mentor and assistant conversations, roadmaps, video summaries, recommendations, your learning profile, your subscription records, focus sessions and activity logs. It also revokes our access to your Google and YouTube data.
Channel and video records are shared reference data and are not personal to you. They are kept only while they are still in use and still within the YouTube refresh limits above; records nothing references any more are deleted.
You can delete your account from the settings screen in our mobile app. If you use the web app, email support@aiyoutubemanager.com from the address on your account and we will carry out the same deletion. See the support page for the steps.
To remove only the YouTube connection, revoke access at myaccount.google.com/permissions, or from the settings screen in the app. Your account remains, and the YouTube data that authorisation covered is deleted within 7 days.
9. Security
Traffic is encrypted in transit. Access to production systems is restricted, credentials are held as environment secrets rather than in code, and authentication uses signed tokens that expire. The access and refresh tokens that let us call the YouTube API for you are stored encrypted, with keys kept separately from the database. Payment card details never reach our servers.
No service can promise perfect security. If we become aware of a breach affecting your information we will act on it and notify affected users where it is appropriate to do so.
10. Children's privacy
AIYouTubeManager is not directed at children. You must be at least 13 years old, or older where your country sets a higher minimum age for consenting to online services, and you must meet the minimum age for a Google account in your country. If we learn that we hold information from a child below the applicable age, we will delete it. A parent or guardian who believes this has happened should contact us.
11. International users
The service is operated from, and its data is processed and stored in, facilities that may be in a different country from the one you live in — including by the cloud, AI and payment providers listed above. By using AIYouTubeManager you understand that your information is handled in those locations.
12. Your rights
Depending on where you live, you may have rights over your personal information — to access it, to correct it, to have it deleted, to object to or restrict certain processing, or to receive a copy of it.
You can exercise the main ones directly: edit your learning profile in the app, clear your conversation history, revoke YouTube access from your Google account, or delete your account entirely. For anything else, email support@aiyoutubemanager.com from the address on your account and we will respond.
We describe here what we actually do. This policy does not assert compliance with any particular data protection statute, and nothing in it is legal advice. If you believe a specific legal regime applies to you and you want to know how we handle a request under it, please ask.
13. Changes to this policy
We may update this policy as the product changes. The effective date at the top of this page always reflects the current version, and we will make a reasonable effort to notify you of material changes. Continuing to use AIYouTubeManager after a change means you accept the updated policy.
14. Contact
Privacy questions, data requests and deletion requests: support@aiyoutubemanager.com, or use the contact form and choose the privacy category.
Questions about this page?
Email support@aiyoutubemanager.com or use the contact form.